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Board Update 10-12-21

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Presentations

Agenda Item 4.0

Holmes Student Ambassadors – 4.01
Representatives of the Holmes Junior High Student Ambassadors shared a presentation about their efforts to help welcome incoming sixth grade students this school year. At the start of the year, a team of 21 students helped lead sixth grade orientation, and the group discussed with the board how they will continue to assist these students.

The presentation can be viewed here.

holmes boe 3


District Presentations

Agenda Item 6.0

COVID-19 Dashboard and Family Vaccination Survey – 6.01
The board received an update on COVID-19 case and quarantine numbers among students and staff. Dr. Katie Ahsell, Assistant Superintendent of Student Services and Assessment, also provided an update on a vaccine clinic interest survey that was recently shared with families. The district is exploring future vaccination clinic opportunities in the event the COVID-19 vaccine is approved for ages 5-11.

Fall Benchmarking Report – 6.02
The board viewed a presentation on how the district is assessing student progress in math, reading, and social emotional learning as part of fall benchmarking. Data was shared and discussed from the assessments through iReady and Panorama systems, with additional information shared on how the district and schools utilize that data. 


Discussion Items

Agenda Item 7.0

Discussion of Public Hearing on 2021 Tax Levy – 7.01
The board discussed and directed the administration to move forward with preparing the levy and to set the public hearing date for November 8, 2021, prior to adoption. While the district’s proposed levy does not meet the 5% threshold that requires a public hearing via the state’s Truth in Taxation Law, the administration believes that meeting the spirit of the law is in the best interest of the district and community.

Discussion of Adoption of 2021 Tax Levy – 7.02
With the public hearing date set for November 8, 2021, the hearing will proceed until the board president believes the concerns of the citizens are heard. The board president will then entertain a motion on the proposed levy resolution, and further discussions will be held among the board, if necessary. 

The adoption of a total tax capped levy in the amount of $92,997,042 is 4.99% above the 2020 extended levy of $88,572,997, which will be voted on by the board at the December 13, 2021, board meeting.

Discussion of Authorizing Reduction of Certain Fund Levies for the 2021 Tax Levy – 7.03
Public Act 89-01 subjected Cook County school districts to the Property Tax Extension Limitation Act (“PTELA”) for the 2021 levy year. It also imposed a limit on the increase in tax extensions from the 2020 levy year to the 2021 levy year. The County Clerk has notified each Cook County taxing district now subject to the PTELA that it may direct the Clerk’s Office to make specific and necessary reductions to its tax levy for the 2021 levy year to meet the requirements of the PTELA.

At the December 13, 2021, board meeting, the board will vote on the adoption to direct the County Clerk to make the necessary reductions to CCSD59’s tax levy for the 2021 levy year in order that the levies by fund shall be no less than the following amounts as indicated:

  • Education                  $79,304,999
  • Special Education        $1,011,550
  • Building                        $4,960,781
  • Transportation             $4,791,545
  • Working Cash              $0
  • Municipal Retirement   $1,597,182
  • Social Security             $1,330,985

If any additional reductions are required to be made to the district’s tax levy beyond those projected and specified by the board, 100% of those shall be made to the Operations & Maintenance Fund.

The board will also vote at the December 13, 2021, board meeting on the adoption of a total tax capped levy in the amount of $92,997,042. This is 4.99% above the 2020 extended levy of $88,572,997.

Discussion of Award of Bid for Paper Bid Summary – 7.04
CCSD59 issues a paper bid once each year for a quantity projected to meet one year’s needs. The district is not required to purchase a specific quantity.

This year, the bid is for xerographic and vellum paper. Due to a national paper shortage, the district is looking at a 27% increase in cost compared to last year. Two bids were received: the Staples Contract & Commercial LLC bid for $75,123.00 for xerographic paper and $12,650.50 for vellum, for a grand total of $87,773.50 was the lowest conforming bid.

The board will vote on the award of the bid as outlined above at the November 8, 2021, board meeting.

Discussion of Recommended Projects for Summer 2022 – 7.05
In an effort to continue the work detailed in the district’s Capital Projects and Improvements Plan, the Facilities Committee met to identify the projects of greatest need to recommend for completion during the upcoming summer. Several projects are being recommended to navigate supply chain and cost issues due to the COVID-19 pandemic. Some of this work, including air separation unit (ASU) installation, is also eligible to be paid for by ESSER dollars. 

The district has budgeted appropriately for each proposed project and, after discussions with the board, will pursue bids to bring back to the board at a future meeting. You can view a list of the identified projects here


Action Items

Agenda Item 9.0

Approval of 2022-2023 Budget – 9.01
Strategic Goal (SG) 4: Stewardship of Resources
Section 5/17-1 of the Illinois School Code requires an annual tentative budget to be prepared by a representative designated by the board, which is available for public inspection for at least 30 days prior to final action. 

The board approved to designate the superintendent to cause a tentative budget to be prepared for the 2022-23 fiscal year based on the following criteria of budget parameters:

  • In accordance with board approved Fund Balance Policy; 
  • Allocate costs associated with implementing the District Strategic Plan;
  • Project staffing based on enrollment projections, proposed staffing plans and frameworks;
  • Allocate salary costs based on board authorized percentage increases and
  • negotiated agreements;
  • Allocate insurance benefit costs based on projections and plans as identified through the Insurance Committee process;
  • Allocate facilities, equipment and capital improvement project costs adopted by the Board of Education;
  • Allocate funds to support the District technology plan;
  • Allocate funds to support District initiatives;
  • Allocate resources in alignment with other assumptions and strategies as set forth in the Long-Term Financial Plan, representative of the Board’s goal to maintain its State Financial Profile Recognition status

Approval of Security Upgrades – 9.02
SG 4: Stewardship of Resources
As the Operations team regularly reviews the most effective measures to protect students and staff, a replacement and addition of security cameras was recently identified and designated as a necessary improvement. Additionally, intercoms will be replaced at some schools along with adding the capacity to store and maintain the video from building cameras. This is equipment that will be installed by the district’s selected vendor.

Of the two vendors that submitted quotes, Imperial’s entry of $404,176 is below the original projected cost of $625,000. Funding will be made possible by the district’s Capital Projects fund or ESSER III dollars.

The board approved the bid by Imperial for the projected costs outlined above.

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