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Board Update 4/15/19

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Student Celebrations

Agenda Item 4.0  

Byrd Elementary Celebration – 4.01
Phil’s Friends – Admiral Byrd Dual Language (DL) students in 4th and 5th grade presented to the board with DL teachers Mrs. Czajkowski & Mrs. Esparza about their support of Phil’s Friends, a nonprofit group helping individuals with cancer. The students discussed what they learned from the partnership and the feeling of great pride they have from the experience. Click here to see the full presentation.

Trex Recycling – As part of an annual project assigned to Byrd fifth grade Talent Development Program (TDP) students, students presented with TDP teacher Mrs.Toulon about their solution to a community problem. This year’s issue was teaching the Elk Grove community how to properly recycle. To see the presentation and learn about the student’s creative solution, click here.

Rupley Student Celebration – 4.02
Rupley Principal Diana O’Donnell presented a celebration of a Rupley student who has used assistive technology to advance his communication skills with others.

View the full presentation here.


Discussion Items

Agenda Item 5.0

Classroom Projector Refresh – 5.01
This summer, CCSD59 is scheduled to begin the process of refreshing the classroom projectors across the district. This will be a multi-year project, and the costs are included in the long term budget and technology plan. The current classroom projectors range in age from eight to twelve years old. The board will continue to discuss the project at the next board of education meeting.

Approval of 3 year Contract for Natural Gas  Summary – 5.02
The current contract at CCSD59 for natural gas expires on June 30, 2019. A Request For Proposal (RFP) was sent to eight providers and the district received three responses. To help prevent large cost variances created by the fluctuating market, the district asked vendors to provide fixed pricing for part or all of the natural gas costs.

Centerpoint Energy provided a quote at a fixed rate of -$0.006 per therm basis and $0.269 per therm for 50% of the District’s anticipated usage for 36 months. This combination of fixed and floating rates protects the district from extreme price variances while also taking advantage of price drops. Since Centerpoint is CCSD59’s current provider, the district would not need to incur any additional expenses for changing providers. Administration is recommending that the District continue with Centerpoint Energy as their natural gas provider.

The board will vote on approval of the contract at the May 13, 2019, board meeting.

Approval of Ridge Intersession Fees Summary – 5.03
The Ridge Family Center for Learning offers an intersession program to elementary students as a fee-based option, with fees covering the direct operating costs of the programming provided. The 2019-20 Ridge balanced calendar provides for two intersessions: September 30 – October 9, 2019 (8 days); and March 30 – April 3, 2020 (5 days).

The board discussed the following fee arrangements for 2019-20:

                                                  2019-20 Fee                       2018-19 Fee

Sep/Oct Intersession              (8 days) $160                     (8 days) $160

Mar/Apr Intersession              (5 days) $100                     (5 days) $100

Press Policy Update 100 Template – 5.04
The board discussed the Illinois Association of School Boards suggested revisions for February and March 2019 via their PRESS publication.

New Board Policies – 5.05
The board discussed proposed language updates and additions to the following two policy topics:

  1. Board Members Employed by the District and Receiving Compensation
  2. Cell Phone Use During Board Meetings

Food Service Contract Renewal for 2019-20 Lunch and Breakfast – 5.06
School year 2019-20 represents the third renewal for the district’s current food service management company, Organic Life.  State law allows the district to renew a contract four times before a district is required to bid the service.

The per meal rates for the breakfast program will increase from $1.2509 to $1.2746. The reimbursable lunch and the a la carte equivalent rates will increase from $2.8668 to $2.9212 per meal. This increase is based on the allowable CPI of 1.9%.

The proposed rates are as follows:

                                                    2018-19 Cost           2019-20 Cost

Reimbursable Lunches               $2.8668                        $2.9212

Management Fee per Lunch            $0                                 $0

A la Carte Equivalent Fee           $2.8668                        $2.9212

A la Carte Management Fee            $0                                 $0

Reimbursable Breakfast              $1.2509                         $1.2746

Management Fee per Breakfast       $0                                 $0

The board will vote on the renewal of the contract with Organic Life at the May 13, 2019, board meeting.

Approval of District-Wide Copier Lease Solution – 5.07
The district currently leases a total of 55 multi-function copiers and is in the final year of a three-year contract with Konica Minolta. Konica Minolta extended the opportunity to participate in a proprietary One Rate Program that eliminates per copy costs and charges a fixed monthly rate which includes unlimited printing. Rates for both 36-month and 48-month contracts were proposed.  

It was determined that a 36-month contract would improve overall productivity and satisfaction and permit the district to be more flexible as print needs continue to change. By implementing the Konica Minolta’s One Rate Program recommended solution for 36 months, the district will receive new and improved equipment while cutting operating costs by over 13%. The new proposal includes 54 multi-function copiers for a monthly rate of $23,905 for all devices.  Administration is recommending Konica Minolta’s One Rate Program for 36 months.

The board will vote on the approval of the contract with Konica Minolta at the May 13, 2019, board meeting.


Action Items

Agenda Item 8.0

Approval of 2019-20 and 2020-21 Calendars (Traditional and Balanced) – 8.01
The board approved the 2019-20 and 2020-21 calendars for both traditional and balanced calendar schools for a total of 198 calendar days each year. For a list of additional highlights for the calendars, click here.

Approval of Holidays for 2019-20 Fiscal Year and for 2020-21 Fiscal Year – 8.02
The board approved the resolution establishing official holidays for the next fiscal year to serve as a guide for implementing negotiated contracts with employee groups and establishing holidays for employees.

The list of holidays is consistent with the school calendar recommended to the board. Please click here to see the list of approved holidays.

Approval of Closing Date for 2018-19 School Year – 8.03
Annually, the board establishes the last day of student attendance and the final calendar for the school year.  Based upon calendar days completed to date, the board set Wednesday, June 5, 2019, as the last day of student and staff attendance for both the traditional calendar and balanced calendars for the 2018-19 school year.

Approval of Renewal For Refuse/Recycling Service Final Proposal – 8.04
CCSD59’s current contract with Republic Services for general refuse and recycling services is for fiscal year 2019 with an option for two one-year renewals based upon the district’s satisfaction with the vendor’s performance.

The board approved renewing the contract with Republic Services for refuse and recycling for the period beginning July 1, 2019, and extending through June 30, 2020, for an approximate monthly rate of $4,179.84 or an estimated annual cost of $50,158.08.

Approval of PTAB (Property Tax Appeal Board) Authorization to Intervene On Assessment Appeals – 8.05
The board approved the authorization of Franczek Radelet P.C., as its legal representative for PTAB appeals. Franczek Radelet P.C., will file a Request to Intervene in Appeal Proceedings in all 2015-19 assessment-year appeals filed at the PTAB for which the board receives notice from the Cook County Board of Review and represent the board’s interests in these proceedings.

Approval of 2019-20 School Year Pay Bus Fee – 8.06
Each year, the board approves the pay bus fee for the coming year. The pay bus fee is the amount a family pays for transportation if the student is non-eligible for free transportation. The pay bus fee for 2019-20 is based on the weighted cost per pupil calculation set by the state and the estimated regular education transportation costs.

The board approved the pay bus fee for 2019-20 to be established at $361. This reflects an approximate 0.1% increase from the 2018-19 fee of $360 and is reflective of the higher contracted transportation cost.

Approval of Donation of $3,010 from John Jay PTO to John Jay Elementary School – 8.07
The board approved the donation of $3,010 from the John Jay PTO. This donation will be used to purchase student risers for John Jay Elementary School.

Approval of Exxon Mobil Education Alliance donation of $500 to Salt Creek Elementary School – 8.08
The board approved the donation of $500 from the Exxon Mobil Educational Alliance. This donation will be used to offset the costs for STEAM night and science field trips for Salt Creek Elementary School.

Approval of School Photography Services for Friendship, Grove, and Holmes Junior High Schools Contract – 8.09
CCSD59 issued a Request for Proposal (RFP) to seven photography companies for the purpose of securing school photography services for Friendship, Grove, and Holmes Junior High Schools. The term of the contract is for a five year period (July 1, 2019 – June 30, 2024) to be renewed annually.  

The board approved the extension of the contract for school photography services to Stuart-Rodgers Photography.

Approval of Vendor to Facilitate Strategic Planning and Community Engagement – 8.10
The Strategic Planning Subcommittee recommended three vendors for consideration of the board to work on updating CCSD59’s strategic plan.

The board approved Consortium for Educational Change to act as a facilitator in strategic planning and community engagement. The board will continue to hold discussions and determine next steps for strategic planning at upcoming board meetings.

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